Sourcing & Procurement Assistant

* Key Objectives

This position will be responsible for partial of Sourcing & Procurement activities of MATERIAL, CAPEX (Fixed Access), MRO (Maintenance Repair Operation), PROJECTS and OTHERS (Administration, Office, IT, OHSE…). The target of this position is to to achieve Procurement mission & duties at optimum cost, drive the improvement of vendor performance so that can improve the cash flow of the organization.

* Key Responsibilities: Sourcing, Material Planning and Procurement Management (apply for Operating Supplies) and Sub-contractor

1. For the goods and services for Operation

• Work with end-users closely to ensure requirements are clear then do the sourcing and procurement activity with budget considered.

• Analyze the spending and market trend then source suitable suppliers in local to meet end users' requests.

• Buy for MRO & Others: check PR data in SAP then process PO and follow up delivery to meet demand of Manufacturing/Maintenance/Others.

2. For Out-source fabrication

• Find subcontractors with suitable unit prices to meet the project schedule

• Coordinate with the Warehouse and QC Department to monitor processing progress, delivery, and settlement for each project

3. Vendor and Sub-Contractor Management

• Do vendor and Sub-contractor assessment regularly as procedures, monitor and record strictly vendor performance.

• Maintain the good relationship with vendors within clean procurement compliances.

• Evaluate the suppliers to make sure they comply to the environmental requirements specifying in procurement procedure.

4. Contract Management

• Negotiate the new contracts with the new prices, delivery terms, payment terms for the best benefit of company.

• Review and renewal the existing contracts within timeline.

• Manage the contract record system.

5. Supplier Payment Management

• Collect documents: PO, delivery notes, invoices... and send to Finance team for payment process as agreed payment terms.

• Manage cash in advanced activities

• Work with Finance team and negociate with vendors to balance the payment budget if needed to improve the cash flow.

6. Supporting Responsibilities

a. Inventory Control

• Work with Manufacturing and Warehouse to maintain resonable inventory levels, it must be match with inventory cost, demand and Warehouse space.

• Analyze the consumption of goods/consumables then release the safety stock strategy.

• Sell off excess stock & negotiate to return to supplier excess stock on hand if any

b. Cost Control

• Update the Cost Book of critical material/accessories/buy-out goods for Proposal team monthly to ensure the right/best price for attending the construction tender.

• Improve competitive edge and high quality product by preparing cost comparison and negotiating with a minimum of three vendors.

• Make the tenders and competitive price comparison that followed procurement procedure.

• Negotiate with supplier to extend payment term as long as possible to improve cash flow for company

c. Other tasks assigned by supervisor

• Complete weekly/monthly purchasing reports

• Carry out related work for ISO audits, tax or other financial audits

• Other tasks assigned by supervisor

• Major in economics/Business English - College or higher

• Fair at English (listening, speaking, reading, writing)

• Good at MS Office

• Experience in SAP system is a plus

• Minimum 1 year of relevant experience in Purchasing & Sourcing; priority in manufacturing of steel structure industry.

• Working experience at Multi-national company is prefer

• Familiarity with sourcing and vendor management

• Be able to create/review the basic goods/service contracts

• Knowledge in Import/Export/International payment methods/Incoterms/Customs regulation

• Sourcing skill

• Problem solving skill

• Good command in communication and negotiation

* BENEFITS:

• Working hours: Monday – Friday

• Benefits: Laptop, Health Insurance, 13th-month salary, KPI bonus, lunch, and other benefits according to the Company's policy.

• Salary: Based on capability.

• Preference: Candidates from Biên Hòa are prioritized.