Personal Assistant - Fluent English

JOB DESCRIPTION

The Executive Assistant will be responsible for providing comprehensive support to the Vice President (VP) of Operations and the assigned Executive Leadership team (ELT) in their day-to-day & project activities. Reporting directly to the VP of Operations, you will act as a key liaison between the VP of Operations, the ELT and internal / external stakeholders, ensuring smooth operations and sufficient administrative support with high level of integrity.

To be successful in this role, the jobholder must possess effective communications skills with helpful demeanor both in Vietnamese and English, high character with confidential data management, demonstrates a proactive approach to problem-solving and dedicated to work with high sense of responsibility.

ROLES, RESPONSIBILITIES & TYPICAL ACTIVITIES:

1. Perform proactive and advanced planning and execution on all administrative and supportive needs, including but not limited to: manage professional schedules for VP and the ELT, manage all logistic related to business travel arrangements, prepare documents, meeting management and project supports.

2. Coordinate with internal / external stakeholders to complete projects and tasks as directed by the VP and the ELT: monitor workload distribution, follow up the progress, ensure compliance with timelines and issue reminders for task completion

3. Follow up and ensure all important information related to company events / projects and business activities are informed to the VP and the ELT promptly and accurately

4. Support the ELT with implementation of operational activities and projects which requires the VP’s involvement

5. Handle sensitive information with the utmost discretion and professionalism and maintain strict confidentiality with all materials

6. Classify and draft correspondence and handle communication with internal and external stakeholders for the VP in a timely and efficient manner.

7. Manage flow of documentation to ensure final documents are provided to and signed by the VP and the ELT

8. Assist with personal tasks for the VP (if required)

9. Other reasonable duties as assigned

Benefits:

• Competitive NET salary

• Full participation in social insurance and personal income tax

• 24/7 accident insurance from the first working day

• 5 working days/week

• Comprehensive health care insurance package for employees (PVI Insurance, annual general health check-ups)

• 13th-month salary, performance bonuses

• Annual salary reviews

• Free lunch and parking

• Professional knowledge training programs

• Free English training for new employees

• Annual company trips

• Sports clubs (football, tennis, badminton, swimming, gym, yoga, etc.)

Qualifications / Experience:

• University degree in any major welcomed

• More than 5-year experience in relevant position

• English level: (CEFR) C1 or IELTS 7.0 or above

• Candidates are required to have at least 5 years of experience as an assistant to high-level executives or higher.

Professional knowledge and skills:

• Strong ability to prioritize and manage multiple tasks and projects with exceptional attention to detail and quality

• Significant experience of managing office procedures and working with sensitive corporate information

• Good interpersonal and conflict resolution skills

• Detail-oriented, high sense of customer services and positive mindset

• Strong time management skills with a proven ability to meet deadlines

• Reasonable knowledge of data research, analyzing and reporting

• Proficient with Microsoft Office Suite or related software