[HCM] HR Employee Data Management and Reporting Specialist

JOB SUMMARY

* Administration the full compliance of Employee data and HR systems with all internal and external law requirement.

* Carries out pre-employment documentation activities in accordance to company policies and established controls.

* Ensures that all activities and documents are timely done from the time the associate’s separation or retirement is approved until he receives his final pay.

KEY RESPONSIBILITIES

Data Entry and Organizational Management

* Collects, organizes and maintains a variety of confidential employment related records, files, reports, and certifications according to policy and legal requirements.

* Assures proper storage, organization and retrieval of information of HR records.

* Prepare documents in relation to employees (i.e. promotion, demotion, documents for termination purpose, certificates etc.) ensuring high standard quality and timeliness criteria are always met.

* Follow up probation evaluations/ contract renewal evaluations and prepare labor contract within required timeframe

* Get fingerprints for new hires; scan and file employees' personal records

HR Systems

* Process personnel data changes, new hires, status changes, dependents number, terminations, etc in respective systems (Success Factors, SAP Payroll, T&A, etc)

* Maintain systems, testing, amending and updating as required

* Resolve employee queries and provide the advise regarding system in relation to employee's data (Success Factor) and Time and Attendance (T&A); check and fix errors

Statutory Insurance/PIT

* Administer employee SI, UI, HI insurance including preparing monthly, quarterly report & supporting document to SI authority / issue & close SI book / submit document of Sick leave, maternity leave, etc. for process to claim SI benefit & payment for employee, issue Insurance cards

* Issue tax code and register employee's dependents information on government's tax system

Reports

* Submit labor report to Labor office and other reports to site authorities (when required)

* Provide all required & ad hoc reports as per request of direct superiors

Onboarding & Off-boarding

* Collaborates with Talent Acquisition on the on-boarding and pre-employment documentation of new hires, directors, managers and non-managers alike. Coordinates the timely and accurate processing of new hires’ pre-employment requirements and documentation.

* Manages the off-boarding process, from online clearance activation until release of final pay and all other allied activities. Coordinates with HRBPs for the timely completeness of online clearances.

University/Bachelor’s degree

Graduate of any bachelor’s degree, preferably HR related or business related courses

At least 2 to 3 years relevant work experience in HR functions is an edge

Customer service skill

Detailed oriented

Labor Law

Social Insurance/Tax (dependent) Law

Proficient with Microsoft Office especially Excel, Word

***Please note that by submitting an application to us, you consent to our processing of personal data about you that is provided by you and otherwise lawfully collected by us (which may include sensitive data) for our company's recruitment purpose. Where you provide us personal data of others, you further undertake that we are permitted to receive and process such data for the purpose for which you provided it. You may send your queries or request for support concerning our personal data processing activities to hrvn(at)coca-cola.com.vn. To better understand our personal data processing practices, please visit www.swirecocacola.com/en/Others/Privacy-Policies.html to the full Privacy Policy of Coca-Cola Beverages Viet Nam Limited.

***Swire Coca-Cola is committed to fostering an environment that values Diversity, Equality, Inclusion, and Belonging. We believe that a diverse workforce drives our goals and contributes to overall success. As an equal opportunity employer, Swire Coca-Cola hires talented individuals from any backgrounds and conditions. We strive to create a work environment that is respectful, inclusive, and free from any form of discrimination, harassment, or intimidation.

If you require special assistance due to disability or any other conditions during any stage of the recruitment process, please feel free to contact us via email hrvn(at)coca-cola.com.vn at any time. We appreciate your interest in joining our team and your commitment to contributing to a diverse and inclusive workplace.