[HCM] Commercial & Sales Coordinator

Job Summary

Coordinator is to handle both routine and adhoc tasks of: Reports/Inputs for Costs, Budget, Expenses, etc. Documentation, and Administrative and Travel tasks for the Team.

Career Site: https://careersvn.app.swirecocacola.com/job/Commercial-&-Sales-Coordinator/346-en_US

Key Responsibilities

- Handle tasks relating to budget and expenses planning and reporting, to ensure monthly financial inputs are correct and timely (COE, CAPEX & OPEX RE). Handle daily SAP related transactions (PR, PO, GR) and payments arrangement to vendors.

- Travel arrangement for Managers, Business Partners, Guests for both domestic and international trips. Prepare travel logistics, paperwork, to comply with the company’s travel policy. Be responsible for taking care of Sales & Commercial Managers’ Visitors, Guests, Business Partners coming to/working in Vietnam.

- Prepare, co-ordinate and distribute agendas, meeting invitations, meeting minutes, and document/information for department’s meetings, workshops, trainings, etc. Provide support in presentation consolidation and/or creation of them.

- Handle all kinds of documents to ensure they are created, modified/updated, filed, indexed timely and properly. Translate documents when required.

- Perform general clerical duties to include but not limited to: photocopying & printing, faxing, mailing, and stationery order. Assist Managers to verify team’s expenses (taxi, entertainment), verify Cash Advance applications and Expense Reports when being asked.

- Perform other administrative or project-based tasks as assigned

- University/Bachelor’s Degree. Office/Business Administration, or Financial degree

- At least 2 years in same or similar position in a big company/organization; FMCG is a plus

- Knowledge about Project Management

- Good analytical, numerical skills

- English Competency at intermediate

***Please note that by submitting an application to us, you consent to our processing of personal data about you that is provided by you and otherwise lawfully collected by us (which may include sensitive data) for our company's recruitment purpose. Where you provide us personal data of others, you further undertake that we are permitted to receive and process such data for the purpose for which you provided it. You may send your queries or request for support concerning our personal data processing activities to hrvn(at)coca-cola.com.vn. To better understand our personal data processing practices, please visit www.swirecocacola.com/en/Others/Privacy-Policies.html to the full Privacy Policy of Coca-Cola Beverages Viet Nam Limited.

***Swire Coca-Cola is committed to fostering an environment that values Diversity, Equality, Inclusion, and Belonging. We believe that a diverse workforce drives our goals and contributes to overall success. As an equal opportunity employer, Swire Coca-Cola hires talented individuals from any backgrounds and conditions. We strive to create a work environment that is respectful, inclusive, and free from any form of discrimination, harassment, or intimidation.

If you require special assistance due to disability or any other conditions during any stage of the recruitment process, please feel free to contact us via email hrvn(at)coca-cola.com.vn at any time. We appreciate your interest in joining our team and your commitment to contributing to a diverse and inclusive workplace.