English And Vietnamese-Speaking Executive Assistant

About This Role

We are seeking a highly organized and resourceful Executive Assistant who’s fluent in both Vietnamese and business English to join our team. This role will be pivotal in managing day-to-day operations, communication, and project coordination as we launch and grow our brand.

Key Responsibilities:

1. Administrative Support:

• Manage and organize schedules, meetings, appointments, and email

communication for the executive team.

• Prepare meeting agendas, take detailed notes, and follow up on action items.

• Handle confidential information with utmost discretion.

2. Communication Management, Translation, & Localization:

• Translate and facilitate conversations and written communications between our

English-speaking staff in the US and our manufacturers and supply chain in

Vietnam.

• Join English-speaking team members in person and provide translation for

meetings with manufacturers and suppliers when we travel to Vietnam.

• Ensure that brand messaging aligns with cultural nuances in both languages in

business communications and marketing materials.

• Act as the point of contact between the executive team, partners, and vendors.

• Draft and edit emails, presentations, marketing materials, and reports as needed.

3. Project Coordination:

• Assist in planning and executing brand-development projects.

• Coordinate with manufacturers, design, production, quality control, marketing,

and logistics teams in Vietnam and the US.

• Monitor timelines and ensure tasks are completed on schedule.

4. Market Research & Vendor Liaison:

• Conduct research on market trends, suppliers, and competitors, with a focus on

the footwear industry.

• Help source materials and connect with manufacturers and suppliers in both

Vietnam and the US.

• Fluency in both English and Vietnamese, with excellent written and verbal communication skills in both languages. Must be able to conduct interviews in English.

• Proven experience as an executive assistant, project coordinator, or similar role.

• Strong organizational and multitasking abilities, with attention to detail.

• Proficiency in office software (Google Workspace, Microsoft Office) and project management tools (e.g., Asana, Trello).

• Ability to work independently and prioritize tasks effectively.

• Located in Ho Chi Minh City, with knowledge of the local business environment and resources.

• Previous experience with the fashion, footwear, or leather goods industry is a plus.