Co-Curricular Activities Intern

Department: Co-Curricular Activities

Position: Co-Curricular Activities Intern

Working term: From early March to June 15, 2025

Working Hours: 10 am to 6 pm (flexible due to your study schedule)

Responsibilities:

The Co-Curricular Activities Intern supports the Director of Activities and team as

required in delivering the goals of the Co-Curricular Programme. Specific tasks will

include, but are not limited to:

Visa Procurement and Travel Support:

• Data entry

• Assist with visa application completion

• Prepare Trip Folders for travelling coaches/directors

Event support:

• Assist with all event preparation and clerical support including all hosted

conferences/festivals/tournaments/exchanges.

• Assist with event delivery to ensure successful hosting of international and local

events. (May require evening work)

After-school support:

• Database (Teams/activities) entry to the system

• Transportation for after-school activities support

• Prepare service agreements for third parties

Departmental Support:

• Assist with the storage and filing systems for the team and department both

online and on campus, including routine office filing

• Assist with Internal Request (IRF) processing and follow-up

• Assist with necessary documentation and paperwork as required by the team

• Perform other duties as required by the Director of Activities / Activities Manager

• Gather and create data reports as required for internal use by the department

• Demonstrate a collaborative mindset with colleagues

• Customer service orientation

• Excellent attention to detail in data entry and reporting skills

• High level of proficiency in MS Office software, G-suite, and database programmes

• Aptitude and application of skills and techniques relevant to the position

• Honest and open in communication

• Build positive, harmonious, and professional relations

• Identify the appropriate person to elicit correct and relevant information

• Remain on schedule with all work and always well-prepared

• Assess workload and able to discuss and set priorities with the Supervisor

• Think through problems and possible solutions and try to solve them independently

• Hard-working, enthusiastic, highly organized, detail-oriented

• Good at English (4 skills) and G-Suite/Microsoft Office

Benefits:

● Internship allowance

● Opportunity to work in a professional international organization

● Certificate after completion