Assistant to Executive Vice President- Sales

Job Summary: Assist Executive VP - Sales in managing operative activities including admin tasks support and events arrangement as well as providing preparation for peridodical meetings with analytical reports.

Job Detail:

1.Administration work

- Schedule working plan and ininerary for EVP - Sales

- Manage all key & critical meetings of EVP - Sales with both internal & external stakeholders

- Assist in preparation and following up with business paperwork (contracts/ memo/ minutes/ announcements, etc..)

- Arrange logistics for business trips of EVP - Sales (transportation, accomodations, visa, invitation letter, etc.)

- Ensure T&E claim as per policy & approved budget

- Arrange logistics for working session/events of EVP - Sales with visitors and customers

- Coordinate with sales team to arrange gemba trips for visitors

- Take lead of logistics, transportation and budget management for key Sales event/conference

- Other tasks assigned by Line Manager

2. Reporting & Analysis

- Develop tracking reports/ dashboards to analyse sales performance and deliver to senior sales management team on monthly basis. Highlight key actions/improvement needs, ensure data accuracy with insight

- Deliver weekly Excom reports covering all implementation plans rolling out in month. Working with all supporting function of Sales to consolidate/follow up reports and ensure timeline, contents.

- Collaborate with cross functions to consolidate, validate data/report in order to work out & develop critical presentations/ decks for EVP - Sales (monthly/quarterly & as per business needs: OR/ BOD/AOP plans/ top management meetings)

- Build yearly AOP volume target with monitoring data consistency & accuracy amongs functions/ location & systems. Keep tracking monthly commitment vs plan & highlight to EVP - Sales for further action plans

- Participate in key meetings of Sales department to deliver effective MoM for next actions. Prepare reports for EVPS to highlight in the meetings where applicable

- University degree in Business Adminitration/Economics or other related fields

- Secretary skill

- Data analytics

- Communication/interpersonal skill

- Stakeholder management

- Detailed oriented

- Planning & Organization skill

- English proficiency: advanced level for both writing & verbal communication

- MS Office: Advanced Excel & Intermediate Powerpoint.

- Business acumen

- Integrity

- Curiosity/ learning spirit

- Can work under pressure